Although many of you out there should already have received your notification letters from the EEOC and/or the OFCCP, respectively, this is a secondary reminder for those federal contractors that are required to file one or both of these, that your 2015 EEO-1 and VETS-4212 filings are due by September 30, 2015.
Prime contractors should also keep in mind that their subcontractors (with covered subcontracts) may be required to comply with these filings as well and so it might not be a bad idea to send a friendly reminder or to check with them to ensure they are complying.
The EEO-1 is an annual survey that provides employment data on an employer's workforce with respect to job categories, race/ethnicity and gender. For assistance with categorizing employees in the right job category, employers should consult the EEO-1 Job Classification Guide.
The EEO-1 is required to be filed by:
- All private employers with 100 or more employers; OR
- Federal contractors (or first tier subcontractors) with 50 or more employees AND a contract/subcontract of $50,000 or more:
New for this year: According to the Director of the EEOC's Office of Research, Information and Planning, companies will have the ability to obtain and reset their passwords (necessary to complete the filing) themselves. The idea is that this new process will enable the EEO-1 Joint Reporting Committee to better protect employer information while allowing employers to meet the September 30 deadline.
The VETS-4212 is new for the 2015 Reporting Period; most of you will remember it as VETS-100 or 100A. The VETS-4212 is required to be filed by federal contractors (and subcontractors) with a contract/subcontract in the amount of $100,000 or more with any department or agency of the United States for the procurement of personal property or nonpersonal services.
The primary difference is that under the VETS-4212, employers no longer have to report on the different categories of protected veterans. Rather, employers are only required to provide aggregate numbers of protected veterans by EEO category.
The term "Protected Veteran" covers the following:
- Disabled veterans; and
- Other protected veterans (veterans who served on active duty in the U.S. military during a war or campaign or expedition for which a campaign badge is awarded); and
- Armed Forces service medal veterans (veterans who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985); and
- Recently separated veterans (within 36 months from discharge or release from active duty)
The EEOC and OFCCP websites contain Frequently Asked Questions which provide a lot of great information to help employers complete these filings correctly. However, if you have any questions about either of these filings, please contact us at (808) 369-9710 or firstname.lastname@example.org.